Bylaws of the Atlantic Provinces Section of the American Industrial Hygiene Association
Adopted April 1991
Table of Contents
IV Membership Meetings
VII Local Sections Council Representatives
VIII Public Statements
X Mail Ballots
Article I – Name
The organization shall be known as the Atlantic Provinces Section (hereafter referred to as the A.P. Section) of the American Industrial Hygiene Association.
Article II – Purpose
The purpose of the A.P. Section shall be to increase the knowledge of industrial hygiene through the exchange and dissemination of information; to promote the study and control of environmental factors affecting the health and well-being of workers; to coordinate and promote such activities through industrial, educational and governmental groups; to bring together persons interested in various phases of industrial hygiene for their mutual benefit and instruction. This will be conducted within the geographic boundaries of the Atlantic Provinces, which shall be taken to include New Brunswick, Newfoundland, Nova Scotia and Prince Edward Island.
Article III – Membership
Any member of AIHA, residing within the geographic boundaries of the A.P. Section may become a Member of the A.P. Section upon payment of local dues. Subject to the approval of the Local Section Executive Committee, any member of AIHA residing outside the geographic boundaries of the A.P. Section may become a member of the A.P. Section by giving written notice to the A.P. Section. A member of AIHA may be a member of more than one Local Section.
On payment of local dues, and the approval by the majority vote of the A.P. section Executive Committee, any person having a professional interest in industrial hygiene may become an Associate Member of the A.P. Section, entitled to the privileges of the A.P. Section membership. Associate Members may subscribe to the AIHA Journal at a reduced price set by the national organization. The cost of the subscription will be paid to the Treasurer of the Section, who will forward this amount to the national organization for entry.
A full-time student at the college undergraduate or graduate level may become a student member upon a yearly application and submission of adequate documentation to the secretary of the A.P. Section.
Upon receipt of application the Executive Committee may approve Emeritus Membership to a member who has become retired in fact. An Emeritus Member retains all privileges of membership in the Section but will not be assessed dues.
Voting privileges shall be limited to full members in good standing and associate members of good standing.
Articel IV – Membership Meetings
Meetings of the A.P. Section shall be held at the time and place designated by the Executive Committee.
The results of the election of officers shall be announced at an Annual meeting, held at a time and place determined by the executive committee.
Special Meetings shall be called at the discretion of the President, with the approval of the Executive Committee, or in response to written request of twenty percent (20 %) of the members of the A.P. Section in good standing.
Notice of the time and place of any meeting shall be delivered by mail not less that thirty (30) days before the date of the meeting.
The presence of twenty percent (20 %) of the members of the A.P. Section in good standing shall be required to constitute a quorum for any meeting.
Article V – Officers
The officers of the A.P. Section shall consist of the President, President-Elect, Secretary and Treasurer. Only members of AIHA may be elected as officers. No person shall serve as officer in more than one A.P. Section at the same time. An officer need not reside or work in geographic boundaries of the A.P. Section. Officers shall be elected annually and they shall serve until their successors are elected and installed, The A.P. Section shall give notice of the names and addresses of the newly elected officers to the Executive Director within thirty (30) days of such election. The officers shall serve a one year term unless a successor is elected and installed at a special election. The President-Elect automatically shall succeed the President in office upon completion of the President’s term of office.
A vacancy in office because of the death, resignation or removal of an officer may be filled by the Executive Committee for the unexpired term. If the vacancy occurs in the office of President-Elect, the member appointed to fill the vacancy shall not automatically succeed the President and the President for the following year shall be elected at the next annual meeting of the A.P. Section.
An officer may resign by oral tender of resignation at any meeting of the Executive committee, or by giving written notice thereof to the Executive Committee. Such resignation shall take effect at the time specified and acceptance of such resignation shall not be necessary to make it effective.
An officer may be removed, with cause, at a meeting expressly called for that purpose by a majority vote of the Executive Committee.
The president shall preside or in the President’s absence a member of the executive shall preside at all meetings of the A.P. Section membership and of the Executive Committee and shall perform such other duties as may be directed by the Executive Committee. The President shall appoint a Program Committee, Nominating Committee and such other committees as the Executive committee may deem necessary for the orderly function of the A.P. Section. The President shall appoint members of the committees. All committee appointments shall be for a one year term. The President shall be an ex-officio member of all committees. The president shall provide an annual report at the annual meeting.
The President-elect shall automatically succeed the President in office upon completion of the President’s term of office. The President-Elect shall perform any duties delegated by the Executive Committee or assigned by the President.
The Treasurer shall receive, disburse and be custodian of all funds of the A.P. section. All disbursements shall be made upon authorization of the President and Treasurer. The Treasurer shall prepare a preliminary annual financial report and submit the accounts of the A.P. Section for audit at the last meeting of the Executive Committee prior to the Annual Meeting of the A.P. Section. The Treasurer shall present a final annual financial report to the Executive Committee at the Annual Meeting of the A.P. Section. After the Annual Meeting of the A.P. Section, the Treasurer shall transmit to his successor in office, all funds and property of the A.P. Section.
The Secretary shall give notice of all meetings of the A.P. Section and the Executive Committee; maintain accurate list of the members and their membership status; keep a record of the transaction of business that may come before such meetings; and be custodian of the records of the A.P. Section.
One representative from each Atlantic Province shall be elected to serve for a term of up to three (3) years to be confirmed at the annual meeting.
Article VI – Committees
The Executive Committee shall consist of the officers of the A.P. Section, the immediate Past President and the four (4) provincial representatives. The Executive Committee shall be responsible for governance and management of the A.P. Section and approval of new members. The President shall serve as Chairman of the Executive Committee. The presence of a majority of the Executive Committee is necessary to constitute a quorum for a meeting. The act of a majority present at a meeting at which a quorum exists is the act of the Executive Committee. Each member of the Executive Committee shall be entitled to one vote. Meetings of the Executive Committee may be called at the discretion of the President on not less than five (5) days notice.
The Program Committee shall consist of not less than three (3) members. The President-Elect shall serve as its chairman. The Program Committee shall present a tentative schedule of programs for the year to the Executive Committee for approval. On approval of the Executive Committee, the Program Committee will implement arrangements for the programs and provide the Secretary with information to be circulated to the Members of the A.P. Section.
The Nominating Committee shall consist of two (2) members appointed by the President at least thirty (30) days prior to the Annual Meeting of the A.P. Section and the immediate Past President who shall serve as its Chairman. The Nominating Committee shall nominate persons for officers of the A.P. Section and it shall deliver its nominations for each office in writing to the Secretary for circulation with the Notice of the Annual Meeting. In addition to nominations made by the Nominating Committee, nominations may be received from the members not less than thirty (30) days prior to the Annual Meeting.
Article VII – Local Sections Council Representatives
The President and President-Elect shall serve as representatives of the A.P. Section on the Local Sections Council of AIHA provided that neither is an officer or director of AIHA, in which event, the Executive Committee shall appoint another member as such representative.
The representatives of the A.P. Section shall report at the Annual Meeting of the Local Sections Council on the activities of the A.P. Section and report back to the A.P. Section on the actions of the Local Sections Council.
Article VIII – Public Statements
The A.P. Section shall not issue or publish any public statement which utilizes any form of the name of AIHA on a policy or technical issue, other than issues which primarily affect the A.P. Section, without prior consent of the Board of Directors of AIHA.
No public statement on any matter, which purports to represent the opinion of the A.P. Section, shall be issued or published, unless that statement has been authorized by the Executive Committee as expressing the opinion of a majority of the members of the A.P. Section.
Article IX – Dues
Annual dues for A.P. Section membership become payable on the first day of January of each year. The dues per year shall be set by the Executive Committee and approved in accordance with the procedure set forth in Article X.
Members accepted for membership between January and June shall pay dues for a full year. Members accepted for membership between July and December shall pay dues for one-half of the year.
Any member whose dues are unpaid on March 1st is not in good standing, and shall have no vote or other privileges of membership in the A.P. Section. If the dues of any member are not paid within one year of the date due, the membership of the Member in the A.P. Section shall be terminated subject to reinstatement.
Article X – Mail Ballot
Officers of the A.P. Section shall be elected by mail ballot of the voting members of the A.P. Section distributed not less than thirty (30) days prior to the Annual Meeting of the A.P. Section, which ballots shall specify a deadline for return. The President shall promptly report the results of the election to the Executive Director of AIHA.
The Executive Committee, at any time, may conduct by mail ballot, a referendum of the membership of the A.P. Section in connection with an issue it may consider or action to be taken. Except as provided in Article XI, a plurality of the mail ballots cast in an election of any officer or in a referendum on any issue to be considered or action to be taken shall be effective to constitute the election of a person as an officer of the A.P. Section and as a decision or act of the A.P. Section with respect to any issue to be considered or any action to be taken. In the event of a tie vote in any such mail
ballot, the tie shall be resolved by vote of the Executive Committee.
Article XI – Amendments
These Bylaws may be amended or new Bylaws adopted by a two-thirds vote of the members of the A.P. Section who respond to a mail ballot conducted in accord with the provisions of Article X.
Such amended or new Bylaws shall become effective upon approval by the Board of Directors of AIHA.